Overview

At Hughes and Associates LLC, we respect your privacy and are committed to protecting the personal information of our clients, candidates, partners, and website visitors. This Privacy Policy outlines how we collect, use, disclose, and safeguard your information across our operations in the United States.

By interacting with our services—including visiting www.haallc.com, submitting a resume, or engaging in business with us—you consent to the practices described in this policy.

Who We Are

Hughes and Associates LLC
3460 North Davidson Street
Charlotte, NC 28205
United States
Email: info@haallc.com

We specialize in staffing and recruitment for the pharmaceutical and biotech industries, operating throughout the United States.

Information We Collect

a. From Job Seekers

• Full name, contact information (email, phone, address)
• Resume/CV details including employment history, education
• Professional certifications, licenses
• References and background check information
• Work eligibility and legal compliance documents

b. From Clients and Employers

• Company name, contact person
• Job descriptions and hiring preferences
• Business correspondence and service agreements
• Billing and payment details

c. From Website Users

• IP address, browser type, and device data
• Pages visited, time spent on site, referring URLs
• Cookies and analytics (via Google Analytics or similar tools)

How We Use Your Information

We use collected data to:

• Match candidates with job opportunities
• Deliver and improve our staffing services
• Communicate with you about applications or open roles
• Manage client relationships and deliver recruitment solutions
• Ensure compliance with legal and regulatory obligations
• Maintain internal records and administrative purposes

Legal Basis for Processing (Where Applicable)

For operations in certain jurisdictions (e.g., the EU or Canada (PIPEDA), if applicable), we rely on:

• Consent (e.g., submitting a resume)
• Contractual necessity (e.g., staffing agreements)
• Legal obligations (e.g., labor or tax compliance)
• Legitimate interest (e.g., improving recruitment services)

Data Sharing & Disclosure

We may share your information with:

• Verified employers (for candidate submissions)
• Background check providers (with consent)
• IT and service providers (hosting, CRM, analytics)
• Legal or regulatory authorities (if required by law)

We do not sell or rent your personal data.

International Data Transfers

As a U.S.-based firm, we may transfer your data across borders where applicable. In such cases, we ensure that data is protected under applicable privacy regulations (e.g., CAN-SPAM, or GDPR if applicable).

Data Security

We take reasonable organizational and technical measures to protect your information, including:

• Secure data storage and access controls
• Encrypted communications (SSL)
• Internal training and confidentiality protocols

However, no system is 100% secure, and we cannot guarantee absolute protection.

Data Retention

We retain personal data for as long as necessary to fulfill the purposes outlined in this policy, including legal and regulatory retention periods, or until you request deletion (subject to legal exceptions).

Your Rights

Depending on your location, you may have rights to:

• Access your personal data
• Correct inaccurate information
• Withdraw consent at any time
• Request deletion (“right to be forgotten”)
• Lodge complaints with applicable data protection authorities

To exercise these rights, contact us at info@haallc.com.

Cookies and Website Tracking

Our website may use cookies and tracking tools to improve user experience. By using our site, you consent to this tracking. You may disable cookies through your browser settings.

Third-Party Links

Our website may include links to third-party sites (e.g., job boards, LinkedIn). We are not responsible for their privacy practices—please review their policies directly.

Policy Updates

We may update this Privacy Policy from time to time. All updates will be posted on www.haallc.com with a new effective date.

Contact Us

If you have questions or concerns about this policy or your data:

Hughes and Associates LLC Privacy Team
3460 North Davidson Street
Charlotte, NC 28205
Email: info@haallc.com